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County Events & Courses Coordinator

£21,269 per year

This role will provide administration support, musical preparation and ‘hands on’ assistance at a thriving annual programme of activities for the county youth orchestras and ensembles.

Hertfordshire Music Service (Hertfordshire County Council)
Contract Type
Full-Time Permanent
Closing Date
14th August 2022

For over 40 years Hertfordshire Music Service (HMS) has delivered musical opportunities for young people through the county. The service is now one of the largest in the country, with over 15,000 young people involved in regular musical activities with 450 HMS teachers.

The HMS ‘Musical Voices’ vision for 2022-30 aims to ensure all young people in Hertfordshire can discover their own unique musical voice as well as the service becoming a fully inclusive music service.

To achieve the aims of the ‘Musical Voices’ vision, HMS is now continuing on a journey of transformation to ensure the service is best placed to meet the changing needs of the young people in Hertfordshire over the next decade.

Purpose of the Job

Hertfordshire Music Services (HMS) delivers instrumental teaching and music ensembles in both schools and a network of local music centres across the county. As young musicians progress in their learning, they are invited to audition for one of our county level ensembles.

This role holder will require a good understanding of orchestral and ensemble music to provide administration support, musical preparation and ‘hands on’ assistance at a thriving annual programme of activities for the county youth orchestras and ensembles.

As some of the county activities courses run concurrently, the role will assist with managing courses in collaboration with the wider county activities team.

The role involves engaging with internal and external stakeholders and is delivered across a variety of venues drawing on a broad music knowledge (classical music in particular) and experience of ensemble practice).

Some evening and weekend work will be required as well as ‘hands on’ approach to concerts and events, including heaving lifting and manual handling. Assisting the successful delivery of events in Hertfordshire, iconic national venues and international tours will also be included in the role. Activities are delivered across an annual programme of events during the school holidays as well as throughout term time.

Main Areas of Responsibility
  • Assist with the management of the county orchestras and ensembles
  • Administer the annual auditions and membership process
  • Utiltise rang of software packages to prepare documents according to local procedures and statutory requirements
  • Promote the activities of the County ensembles online and through social media
  • Update and manage databases and spreadsheets to provide reports and generate invoices
  • Source replacement musicians where required, liaising with local music centre groups and teachers
  • Administer the booking of conductors, tutors, and venues including payment, travel and accommodation
  • Administer sheet music and instrument/equipment hire as required
  • Assist the delivery of courses and attend rehearsals, auditions and performances
  • Support stage management of concerts
  • Foster good customer relationship with parents, professional musicians and other stakeholders
  • Provide administrative support to the rest of the County team
  • Build strong working relationships with HMS colleagues and external partners

The duties and responsibilities listed above describe the post as it is at present. The post holder is expected to accept any reasonable alterations that may from time to time be necessary.

Person Specification
  • Educated to a minimum of RFQ level 3 in music (classical music is desirable), music management or equivalent sector experience. A degree in music would be beneficial
  • Grade 7 instrumental performance qualification or similar would be desirable
  • Full clean manual driving license
  • A wide-ranging knowledge of standard jazz band, brass band, wind orchestra and youth choir repertoire and the requirements of these ensembles
  • A knowledge of classical music and the requirements of orchestral musicians
  • Competent administrator with experience of IT systems, technologies and databases
  • Experience of team working and advocating best practice at all times
  • Excellent customer services skills, confident to be the first point of contact for a range of stakeholders
  • Experience of working in a busy environment with good attention to detail
  • Experience of managing a busy workload with particularly busy ‘peaks’ of work
  • Self-motivated, professional and approachable
  • Highly organised to be able to meet tight deadlines
  • The ability to work under pressure and remain calm
  • Strong interpersonal skills

How to Apply

To apply, please visit

Closing Date:
14th August 2022
Week commencing 22nd August 2022
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